Raley's

  • Office Manager & Financial Analyst

    Location
    932 - Capitol Millworks
    Address
    4360 Roseville Rd
    Category
    Support Team
    Department
    Finance
    Zip Code
    95660-5711
  • Overview

    The Office Manager/Financial Analyst performs under general supervision of the Capitol Millworks Operations Manager with professional guidance by a director or manager of financial services to provide financial analysis and office administrative duties for Capitol Millworks.  This key role performs accounting, data entry and verification procedures to ensure the accuracy of financial information.  The Office Manager/Financial Analyst classification requires knowledge of accounting practices and procedures and the ability to accurately produce vendor related reports for AP and AR, analyze general ledger accounts and prepare basic financial accounting reports.   

    Responsibilities

    1. *Performs a wide range of advanced administrative and specialized accounting duties including the preparation of purchase and work orders, invoices, collections and financial reports.  
    2. *Balances and maintains accurate ledgers using SAP financial software to record amounts owed or receivable and inventory levels. Prepares and maintains records of amounts owed and receivable.   
    3. *Performs account reconciliations/analyses for complex customer accounts and provides financial analysis and support. Communicates with customers on status of projects and accounts.
    4. *Enters vendor invoices for payment and tracks outstanding vendor invoices.  
    5. *Reviews monthly financial statements and balance sheets accounts under guidance from financial services.  
    6. *Performs special projects and ad hoc analyses. Prepares documentation in support for green auditing and tracking. May lead project teams for small projects or as part of a larger, complex project. 
    7. *Monitors, troubleshoots and resolves problems related to accounting/financial processes under area of responsibility. Communicates with vendors and internal/external customers timely and responds professionally.

     

    Qualifications

    MINIMUM QUALIFICATIONS 

    EDUCATION AND EXPERIENCE: 

    ·      Associates Degree in Accounting or Business, plus 3 to 5 years of accounting specialist, bookkeeping and/or office management-level work experience of a similar nature or an equivalent combination of education, experience or training required. Bachelor Degree in Accounting, Finance or Business preferred.   

    REQUIRED KNOWLEDGE: 

    ·      Technical financial / accounting knowledge to conduct routine to complex analysis, prepare reports, monitor results and interpret information.  

    ·      Strong systems skills and personal computer proficiency in word processing and spreadsheet applications.  

    ·      Knowledge and understanding of procurement, accounts receivable and payable processes and procedures.   

    SKILLS and ABILITIES: 

    ·      Able to import and analyze large volumes of data. Must be proficient in Microsoft Excel to include intermediate skills in Vlookup and Pivot tables. 

    ·      Ability to identify key issues and patterns from partial/conflicting data.  

    ·      Ability to complete work in an accurate and timely manner. 

    ·      Ability to develop and present analysis and conclusions 

    ·      Ability to relate well to others and maintain effective working relationships. 

    ·      Strong attention to detail and written and verbal communication skills. 

    ·      Demonstrated organizational, problem solving and analytical skills. 

    ·      Ability to reconcile and analyze various types of customer accounts and provide guidance. 

    ·      Experience with SAP or ERP System is preferred

      

    CERTIFICATIONS REQUIRED 

    None 

     

    PHYSICAL DEMANDS - Employees may occasionally experience the following physical demands for extended periods of time: 

    • Sitting 
    • Keyboarding 
    • View computer monitor 
    • Verbal communication and use of phone to communicate with customers
    • Bending and/or lifting boxes up to 25 pounds – seldom to occasional basis

     

    WORK ENVIRONMENT 

    Work is performed in a business office environment.  Occasional travel to outside locations or meetings. 

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